WCAC 2024 Japan - Episirus
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Terms & Conditions

Transportation

Please note that any kind of transportation and parking is the sole responsibility of the registrant.

Insurance

Please note that we do not provide any kind of insurance, and the registration amount doesn’t include any insurance charges.

Responsibility

Delegates, Speakers, or Attendees are responsible for their belongings at the conference venue. The Organizers at the venue will not be held responsible for any misplaced or stolen items belonging to Delegates, Speakers or Attendees for any reason whatsoever.

Press/Media

Press permissions are subject to approval; hence, any press permissions must be obtained and approved from Episirus Scientifica (criticalcongress.episirus.org) Conferences Organizing Committee before the event/conference. The press will not quote about speakers, delegates, or attendees unless they have obtained their permission in writing. The Episirus Scientifica (criticalcongress.episirus.org) is an objective third-party self-funded organisation. We are entirely a self-funded organisation promoting medical research works.

Requesting an Invitation Letter

For security purposes, a letter of invitation will be sent only through the mail and only to those individuals who have registered for the conferences mentioned on the website criticalcongress.episirus.org. Upon successful registration, please contact us at criticalcare@episirus.org to request a personalised invitation letter. The organisation follows a specific invitation letter format, apart from which no other forms or invitation letter format will be provided to the registrant.

Cancellation Policy

If Episirus Scientifica (criticalcongress.episirus.org) cancels the conference or the event for any reason*, a full refund will be initiated to the registrant. You can also use the amount to register for any other Episirus Scientifica (criticalcongress.episirus.org) conferences occurring within one year from the date of cancellation.

*Cancellation of the conference due to the act of god, any disease outbreak or epidemic/pandemic that may affect the participants or organisers and any political situations created due to government decisions will result in no refund of the amount paid by the participants for their registration of our conference.

Postponement

If Episirus Scientifica (criticalcongress.episirus.org) postpones the conference for any reason and you cannot attend on rescheduled dates, a full refund* will be initiated, which will be the registration fee paid. You can also use the amount to register for any other Episirus Scientifica (criticalcongress.episirus.org) conferences occurring within one year from the date of cancellation.

*Postponement of the conference due to the act of god, any disease outbreak or epidemic that may affect the participants or organisers and any political situations created due to government decisions will result in no refund of the amount if the participant wishes to cancel his/her registration or accommodation or both.

Transfer of registration

Registrations paid in full amount can be transferred to other people from the same organisation. The registered person should mail us at criticalcare@episirus.org regarding the transfer, including the replacement person’s full name, title, email address, and phone number.

Registrations cannot be transferred to another person if informed 15 days before the conference.

One can transfer their registration to the upcoming conferences by writing to us via email at least 30 days before the registered conference.

The refund policy does not apply to the transferred registration.

Visa Information

Since the security measures have been increased for obtaining the visa, we request all the participants to apply for the visa as soon as possible.

Episirus Scientifica (criticalcongress.episirus.org) is not liable for contacting the Embassy or assisting with a visa application for the delegates, speakers, or attendees.

Important note for failed visa applications: Visa issues are cases that are one’s personal issue and cannot be considered for cancellation of registration. Hence, Episirus Scientifica (criticalcongress.episirus.org) policy doesn’t include a refund policy for such cases.

Refund Policy:

In situations where the registration needs to be cancelled and transfer of registration is not possible, below are the arrangements that can be made:

Since arrangements like Venue booking, Printing, Shipping, Hotels, and other overhead payments are made in advance, we had to keep the Refund Policy as follows

  1. Registration fees for virtual participation, e-poster, and video presentation are non-refundable.
  2. Cancellations made within 30 days of registration are eligible for a full refund (processing charges will be deducted) except for the categories mentioned in point 1. This is not applicable for registrations made after June 30, 2025.
  3. Participants can cancel their registration before June 30, 2025, and can avail a full refund (processing charges will be deducted).
  4. Any refund after June 30, 2025 is not possible. If the conference is postponed or cancelled by management, you are eligible for a full refund.

Hybrid /Virtual Participation Refund Policy:

Dear Participants, if the management finds out that it is impossible to go ahead with a physical conference, they have the right to convert the conference fully to a Virtual Conference.

  1. In such cases, participants are eligible for a difference refund amount of = Original Registration Fees – Virtual Participation Registration Fees.
  2. Participants not opting for any refunds can claim a 50% discount on the registration fees for the upcoming conferences in 2026.
  3. Registration fees for virtual participation, e-poster, and video presentation are non-refundable.
  4. Other than above, no refunds shall be provided after June 30, 2025.

Accommodation Cancellation Policy:

People who opt for accommodation will be provided with accommodation as per the bookings made by Episirus Scientifica (criticalcongress.episirus.org). Generally, hotels have a cancellation policy of 30-60 days, so, at any point in time you feel like cancelling your accommodation, please write to us immediately at (criticalcare@episirus.org), so that we can make necessary arrangements for cancellation. In a situation where the Hotel policy declines to provide a refund, then Episirus Scientifica (criticalcongress.episirus.org) is not liable to provide a refund.

Authorisation Policy

By registering for the conference, you grant permission to Episirus Scientifica: 2025WCAC to photograph, film or record and use your name, likeness, image, voice and comments and to publish, reproduce, exhibit, distribute, broadcast, edit and/or digitise the resulting pictures and materials in publications, advertising materials, or in any other form worldwide without compensation. Taking photographs and/or videotaping during any session is prohibited. Contact us for any queries.